Transparent pricing.Exceptional care.
You pay: therapist rate + Care Coordination Fee
How to Pay
Explore the payment option that fits your family best.
Pay directly — no insurance needed
Book and pay your therapist's rate plus a flat $11.99 Care Coordination Fee. Your card is authorized at booking but not charged until after your session. Every session automatically generates a superbill you can download and submit to your insurance for potential out-of-network reimbursement.
- Therapists keep 100% of their clinical rate
- Same $11.99 whether in-person or telehealth
- Superbill auto-generated after every session
- HSA/FSA cards accepted — superbill provided for IRS substantiation
- Full price visible before you confirm, no surprises
- Cancel 24+ hours before for a full refund
Insurance & Medicaid — Coming Soon
Insurance & Medicaid — Coming Soon. In-network insurance and Medicaid billing are not available yet. Tell us your plan to help prioritize future coverage. Private pay and out-of-network superbills remain available now.
Commercial insurance — Coming Soon
Billing is not available yet. Tell us your insurance plan to join the interest list for future availability.
Tell us your insurance planColorado Medicaid (Health First Colorado) — Coming Soon
Billing is not available yet. Tell us your insurance plan to join the interest list for future availability.
Tell us your insurance planNot in-network with your plan? You still have options
Out-of-network reimbursement
If your therapist isn't in-network with your plan, ViaThera generates a superbill automatically after every session. Families can also use Thrizer independently to automate out-of-network reimbursement — often covering 60–80% of the session cost.
Book today and submit the superbill through your PPO plan.
Private pay
No insurance? No problem. Private pay sessions are available today with transparent, upfront pricing. See rates above — therapists set their own rates, and every session includes the flat $11.99 Care Coordination Fee.
HSA and FSA cards are accepted at checkout.
How reimbursement works
Pay for your session
Book securely through ViaThera using credit card, debit card, HSA/FSA, or ACH.
Download your superbill
After each completed session, your parent portal includes a detailed superbill with the codes insurers typically request.
Submit for reimbursement
Send the superbill to your insurance company yourself or use Thrizer to help automate out-of-network reimbursement. Many families receive partial reimbursement depending on their plan.
What’s on a superbill?
- Therapist name, credentials, and NPI number
- Patient information
- Date and duration of service
- CPT service codes
- ICD-10 diagnosis codes
- Amount paid
- Place of service
HSA & FSA accepted
Pediatric therapy is typically an eligible HSA/FSA expense. Use your HSA or FSA card at checkout just like any other payment method.
Check with your plan administrator if you want confirmation for your specific account.
Call your insurance first
Ask about out-of-network benefits for pediatric OT, PT, or SLP and whether your deductible applies.
Keep every superbill
Save each superbill from your portal so you can submit claims right away or batch them together if your insurer allows it.
Use HSA/FSA funds
Even if reimbursement is limited, therapy is often HSA/FSA eligible so you can use pre-tax dollars at checkout.
Check your deductible
Reimbursement is often stronger once your out-of-network deductible has been met.
Tell us your insurance plan
Insurance & Medicaid — Coming Soon. Billing is not available yet. Tell us your plan so we can prioritize future coverage and let you know when it becomes available.
Private Pay
Therapists choose which session lengths they offer (30, 45, or 60 minutes) and set their own rates. Every private-pay session includes one flat $11.99 Care Coordination Fee — the same amount no matter the length or modality.
Free Screening Call
15 minutes
Talk to a therapist before you commit. A quick, no-pressure phone call to discuss your child's needs, ask questions, and decide if an evaluation is the right next step.
Comprehensive Evaluation
60–90 minutes
Understand your child's needs with a full evaluation. A thorough, one-on-one assessment with a licensed therapist, including a written report with findings, recommendations, and a personalized plan of care.
Every price on ViaThera includes the therapist's rate plus a flat $11.99 Care Coordination Fee and standard card processing (2.9% + $0.30). The Care Coordination Fee covers scheduling, secure messaging, documentation tools, and payment processing. Your therapist keeps 100% of their rate — the Care Coordination Fee is never deducted from their pay.
Why prices vary
Your therapist sets their own rate based on their experience, specialty, and session length. You'll always see the exact total before you book — no surprises.
Choosing a session length
Shorter sessions are great for focused work or younger children. Longer sessions allow more time for complex goals. Your therapist will recommend what's best for your child.
What is the $11.99 Care Coordination Fee?
ViaThera therapists keep 100% of their clinical rate — always. One flat $11.99 charge per session, no matter the length or discipline, covers everything it takes to run ViaThera, including:
- Secure payment processing
- Therapist matching and scheduling technology
- AI-powered documentation tools
- Platform support and maintenance
- Our global mission programs that bring therapy access to children and families who need it most
The $11.99 Care Coordination Fee applies to private-pay billable sessions. The free 15-minute phone screening is always free. Insurance & Medicaid — Coming Soon. Billing is not available yet; private pay and out-of-network superbills remain available.
Beyond your therapist's rate, your checkout shows exactly two line items: the $11.99 Care Coordination Fee and standard card processing (2.9% + $0.30). No transaction fees, no hidden charges — and you'll always see the full price before you confirm your booking. No surprises, ever.
Every session comes with more than you'd expect
Session Notes & Progress Tracking
Your therapist documents every session using AI-powered tools. You'll always know what was worked on, what progress was made, and what to practice at home.
Home Strategies
Every session includes parent-friendly takeaways — specific activities and strategies you can use between sessions to support your child's development.
Superbill Generation
A detailed superbill is auto-generated after every session. Download it from your dashboard and submit to your insurance anytime.
Smart Matching
ViaThera's matching engine pairs your family with a therapist based on your child's needs, your location, your schedule, and your preferences — not just who's available.
Our Cancellation Policy
We know life with kids is unpredictable. Here's how cancellations work so there are no surprises.
Cancel 24+ hours before
No charge — your hold is released in full.
Cancel 1-24 hours before
50% of the total session cost is charged.
Cancel less than 1 hour before, or no-show
100% of the total session cost is charged.
Read the full cancellation policy
Late cancellation and no-show fees help protect your therapist's time and availability. If something unexpected comes up, reach out — we're always happy to work with you.
"I built ViaThera because I saw firsthand — as a child who received therapy, caregiver, and a school-based therapist — how hard it is for families to find and afford the right care. This platform exists to change that."
— Senna, OTR/L, Founder & CEO
Join the families and therapists building something better.
Frequently Asked Questions
Everything you need to know about pricing