Everything you need to run your practice - built in
Get matched with families
No more marketing yourself on social media or waiting for word-of-mouth. Families find you based on your specialty, location, and availability — so every referral is already a strong fit.
Smart family matching
Families are matched to you based on discipline, specialties, age range, location, and session format.
Free 15-min consultation calls
Connect with families before committing. Consultation calls ensure mutual fit — no wasted sessions.
In-person, telehealth & community
See families in your clinic, via telehealth, or at community locations like parks and libraries.
Flexible caseload control
Set your own availability. Take on as many or as few ViaThera families as works for your schedule.
All included — no extra charges
SOAP notes, AI goal support, evaluation reports, superbills, progress tracking, and telehealth tools are all built into ViaThera for therapists.
ViaThera for therapists
Families come to you
Smart family matching
Free 15-min consultation calls
In-person, telehealth & community
Flexible caseload control
Built to support your practice
No marketing needed
4 built-in tools, all included for therapists on ViaThera.
How It Works
Three steps from session to payout — no middlemen, no surprises.
Set Your Rate
You set your own rates and control your own schedule. Families see your rate + a flat Care Coordination Fee (paid by them, not you) at booking.
See Your Clients
Deliver sessions in-home, at a community location, or via telehealth. Use ViaThera's AI documentation tools to complete your session notes faster.
Get Paid
After you submit your session note, payment is released to your Stripe® Connect account. You receive 100% of your private pay clinical rate.
Your Rates — What You Earn Per Session
You set your own rate for each session length and modality you offer. Families pay a flat $11.99 Care Coordination Fee per session — it is never deducted from your earnings. Phone screenings are free. Insurance & Medicaid — Coming Soon; billing is not available yet.
| Session Type | Duration | Your Rate | You Take Home |
|---|---|---|---|
| In-Person | 30–90 min · in-home or community | $80–$225 | $80–$225 |
| Telehealth | 30–60 min · virtual | $60–$180 | $60–$180 |
| Parent Consult | 15–60 min | $30–$180 | $30–$180 |
| Insurance & Medicaid | Coming Soon | Not available yet | Not available yet |
In-Person
30–90 min · in-home or community
Your Rate
$80–$225
You Take Home
$80–$225
Telehealth
30–60 min · virtual
Your Rate
$60–$180
You Take Home
$60–$180
Parent Consult
15–60 min
Your Rate
$30–$180
You Take Home
$30–$180
Insurance & Medicaid
Coming Soon
Your Rate
Not available yet
You Take Home
Not available yet
Your rate is your rate. The $11.99 Care Coordination Fee is separate, transparent, and paid by the family. It never appears on your payout or superbills, and it's never deducted from your earnings.
Estimate Your Earnings
You choose which session lengths to offer. Adjust below to see what your practice could earn.
Family pays a flat $11.99 Care Coordination Fee plus card processing (2.9% + $0.30) on any session length (you keep 100% of your rate).
In-Person: 60%
Telehealth: 40%
Your Monthly Activity
2
Evals
your rate
35
In-Person
@ $140
23
Telehealth
@ $110
60
Total
per month
Weekly
$1,956
Monthly
$7,824
Annual
$93,888
You keep 100% of your clinical rate — always
The $11.99 Care Coordination Fee is paid by families, not you
$0 per session — free plan, or premium at $59/mo
How does ViaThera make money?
Through a flat $11.99 Care Coordination Fee paid by the family at booking — the same on every session, any length, any type. Insurance and Medicaid billing are Coming Soon, not available yet. We also offer an optional $59/month Premium plan for therapists who want AI documentation, CMS-1500 generation, credentialing trackers, and analytics. You pay $0 per session either way, and your full clinical rate goes directly to you via Stripe Connect.
Payment Pathways
Private pay and out-of-network superbills are available. Insurance & Medicaid — Coming Soon; billing is not available yet.
Families pay you directly through ViaThera
- Family books and their card is authorized (held, not charged) for your rate plus a flat $11.99 Care Coordination Fee — the same on every session, any length.
- You deliver the session and submit your signed note or signed evaluation report through ViaThera.
- You're paid when you submit your signed session note. Funds typically reach your bank in about 2 business days via Stripe. ViaThera charges you $0 per session.
- A superbill is auto-generated for the family — it shows your clinical rate only. The Care Coordination Fee never appears on the superbill.
Your earnings example — 45-min in-person session
You set your 45-min in-person rate at $140
Family pays $156.70 total ($140 to you + $11.99 Care Coordination Fee + $4.71 card processing)
Already have clients? Bring them with you.
We know switching platforms means asking your existing families to change how they book and pay. We've made that easy.
Care Coordination Fee Waived
Your existing clients pay only your clinical rate for their first 30 days on ViaThera. No Care Coordination Fee. This gives families time to experience the dashboard, superbills, scheduling, and progress tracking — at no additional cost.
50% Care Coordination Fee
Starting in month 2, the Care Coordination Fee is introduced at 50% of the standard rate. Families have now seen the value of the platform, and the reduced fee eases the transition.
Standard Fee
Full standard Care Coordination Fee applies. By now, families are using the dashboard, downloading superbills, and booking seamlessly — the fee feels like a natural part of the experience.
What this looks like for a family (example: 60-min in-person at $130)
| Timeline | Your Rate | Care Coordination Fee | Family Pays |
|---|---|---|---|
| Month 1 | $130 | $0 | $130 |
| Month 2 | $130 | $6.00 (50%) | $136.00 |
| Month 3+ | $130 | $11.99 | $141.99 |
Month 1 — Care Coordination Fee waived
Family pays: $130
Month 2 — 50% Care Coordination Fee
Family pays: $136.00
Month 3+ — Standard fee
Family pays: $141.99
How to enroll
During onboarding, you'll flag which of your current clients you'd like to bring onto ViaThera. We'll mark them as transition clients in the system — the reduced fee applies automatically. No codes, no manual adjustments.
The Bring Your Caseload program applies to clients you were actively seeing before joining ViaThera. New clients found through ViaThera's matching and marketplace pay the standard Care Coordination Fee from day one.
Your time is protected.
Late cancellations and no-shows cost you time you can't get back. ViaThera's cancellation policy ensures you're compensated fairly.
| Scenario | What the family is charged | What you receive |
|---|---|---|
| Cancel 24+ hours before | $0 — hold released | $0 — no session occurred |
| Cancel 1–24 hours before | 50% of total session cost | 50% of your clinical rate |
| Cancel under 1 hour, or no-show | 100% of total session cost | 100% of your clinical rate |
Cancel 24+ hours before
Family charged
$0 — hold released
You receive
$0 — no session occurred
Cancel 1–24 hours before
Family charged
50% of total session cost
You receive
50% of your clinical rate
Cancel under 1 hour, or no-show
Family charged
100% of total session cost
You receive
100% of your clinical rate
Read the full cancellation policy
Cancellation and no-show charges are processed through the same Stripe Connect split. Your portion is deposited to your account within 2–3 business days.
Important Policies
Transparent rules so you always know where you stand.
Rate Changes
Update your rates anytime from your dashboard. Changes apply to future bookings only — existing scheduled sessions are unaffected. There's no limit on how often you can adjust.
Session Minimums
There are no session minimums, no caseload requirements, and no penalties for taking time off. You can pause your calendar without deactivating your profile.
Disputed Charges & Chargebacks
For card payments processed through ViaThera, we manage the Stripe dispute process and your payout is not reversed during the review period. Insurance and Medicaid claims are yours — you bill under your own NPI, so appeals and denials are handled by you, with our tools and guides to help.
Taxes & 1099 Reporting
As an independent contractor, you'll receive a 1099-NEC at year-end. We recommend setting aside 25–30% of your earnings for taxes and making quarterly estimated payments to the IRS.
Community Location Sessions
Sessions at community locations (sensory gyms, libraries, rented clinic spaces) use geofencing check-in to verify attendance. Coordinate with the family at least 48 hours in advance to confirm the location. Community sessions are priced identically to in-home sessions.
Payout Timing
You're paid when you submit your signed session note. Funds typically reach your bank in about 2 business days via Stripe. Signed evaluation reports also trigger payment. Stripe verification and bank delays may affect timing.
More Than a Paycheck — Grow & Connect
"Agencies offer work. ViaThera offers a career, a community, and a purpose."
Grow
Your development. Your impact. Your purpose.
Monthly CE Webinars (Free)
Free continuing education webinars every month — exclusively for ViaThera therapists. Collaborative sessions where clinicians share expertise, learn new strategies, and earn CE credit. Topics are driven by the community, not a corporate agenda.
ViaThera Reach — Global Volunteer Mentorship
Your skills don't stop at state lines. ViaThera Reach connects U.S. therapists with families and emerging therapists in countries where pediatric therapy infrastructure doesn't exist. Volunteer your expertise, mentor across borders, and be part of something bigger than a caseload.
ViaThera Reach is free mentorship — no session fees, no percentage. Just therapists helping therapists and families around the world.
Connect
Your community. Your support. Your people.
Private Slack Community
A private Slack workspace launching day one — just for ViaThera therapists. Share ideas, ask clinical questions, troubleshoot tricky cases, celebrate wins, and support each other. Clinically and personally. This is your peer network, built in.
Direct Access to the Founder
ViaThera is built by a pediatric OT who understands your world — not a tech founder guessing at what therapists need. You have direct access to Senna, the founder, from day one. You're not a number in a system. You're a colleague building something together.
Senna, OTR/L — Founder & CEO, ViaThera
Built by a therapist. For therapists.
I'm Senna — a licensed pediatric OT in Colorado and I've been on both sides of this work. I received OT and speech services as a child, which is what first pulled me toward the field. Years later, while studying Global Health in Uganda, I saw firsthand what happens when rehabilitation infrastructure isn't there. Since then I've worked as a caregiver at Jill's House and United Cerebral Palsy, as a school-based clinician, and in acute care — and every setting taught me something different about what families actually need.
I built ViaThera because I've lived both sides of this problem — as a kid who needed therapy and as a therapist navigating a system that doesn't always work for the people inside it. This platform exists to change that: for the families trying to find the right care, for the therapists trying to build careers that actually work, and for the kids around the world who deserve access to the services that changed my life.
You're not joining a platform. You're joining a mission.
Have questions? Reach out directly.Frequently Asked Questions
Ready to practice on your terms?
Keep 100% of your rate. Set your own schedule. Access AI-powered tools. Join ViaThera.
Have questions? Contact us